Civil Rights Compliance

You should expect to receive an initial response within 10 calendar days of filing your complaint. This response typically confirms that your complaint has been received and outlines the next steps in the process. If additional information is needed to move forward, you will be contacted directly.

The intake process for a Title VI investigation may be completed by the Administrative Assistant to the Chief of Student Supports. However, the investigation itself is primarily conducted by the Chief of Student Supports, with consultation and support from relevant stakeholders as needed (e.g., Human Resources, Legal, and direct supervisors).

After the intake, the Chief of Student Supports conducts an initial review of the complaint to determine whether the investigation should be handled at the school-based level or remain at the district level. A Title VI investigation includes several phases: intake and complaint review, written notice of investigation, evidence collection and analysis, issuance of findings, corrective action (if applicable), closure & feedback. If a violation is found, corrective actions are implemented, and the case is formally closed.

Most investigations are concluded within 60 to 120 days, although more complex cases may require additional time. Throughout the investigation, safeguards are implemented to minimize any disruption to educational services and job duties.

Whether you are filing the complaint or responding to allegations, everyone is entitled to due process. Your rights include: 1.) Being treated fairly throughout the investigation; 2.) Responding to allegations and providing your account of events 3.) Presenting witnesses and evidence on your behalf; 4.) Being informed of the outcome of the investigation

You will receive a written acknowledgement of the complaint and notification of key milestones: the investigation officially begins, interviews are scheduled or completed, additional information is needed, delays or extensions occur, and the investigation concludes. Updates are communicated via email, phone, or written letter.

Once the investigation concludes, you will be informed of the outcome both verbally and in writing. Regardless of the findings, the district will take steps to strengthen its programs or policies. When appropriate, the district will also address and remedy any discriminatory effects experienced.

If you are not satisfied with the outcome, you have the right to appeal the decision within 10 calendar days of receiving the outcome of the letter. The appeal should clearly state the reasons for disagreement with the decision (e.g., procedural errors, new evidence, or failure to apply policy appropriately). The district will review the appeal and issue a written response within a specified time frame (often 10–30 days).

Once the investigation concludes, in addition to the notification of the outcome, you will receive access to a feedback form where you can evaluate the effectiveness, fairness, and overall quality of the investigation process.

Title VI prohibits discrimination on the basis of race, ethnicity, or national origin, in administering discipline, and the prohibition of retaliation. You can make an anonymous report online if you are a student, parent, guardian, or member of the public, but be sure to provide enough information for us to investigate.

• HCS aims to ensure all members of a school community feel seen, valued, and safe. To learn more about what Title IX is and file a complaint, please contact

Dr. Cheryl McCray